Drawings, snagging, site diary, client updates. A proven system, ready to go from day one, and shaped to your firm when you need more.
"Before this, I only found out what was happening on site once a month, whenever I made it out there myself." A familiar story for directors running multiple jobs off spreadsheets, WhatsApp threads, and site visits.
Every feature below came out of a real site, for a real firm, not a spec written before anyone used it.
Versioned drawings, folders, and a full change register. Current vs superseded, always clear which one's live.
Daily log with weather pulled in automatically. Becomes a dated, defensible record of every day on site.
Photo, area, trade, deadline, and client sign-off. Closed out with one tap, exported as a clean PDF.
Full cost breakdown, photos, and a timestamped PDF. Sent straight to the people who need to approve it.
Clients see their own thread only, never the internal team conversation. Nothing crosses over by accident.
Client, architect, builder, admin. Each person sees exactly what they're meant to, nothing more.
Because every build is scoped to your firm, an architectural practice gets a very different Prodatum to a contractor. Contract administration, RIBA stages, architect's instructions with cost impact, and a live financial snapshot for every project.
Full cost tracker with contract sub-totals, professional fees, VAT, and revised contract sum. Cross-referenced against every architect's instruction, so the paperwork stays defensible.
Each AI numbered, dated, and RIBA-staged, with cost impact rolled straight into the revised contract sum. Issued and tracked through to sign-off, exportable as a PDF for the record.
Contract value breakdown, payment status, and variations by instruction, visible at a glance every time you open the project. No spreadsheet reconciliation. No waiting for the QS to send an update.
Every day on site logged, dated, and defensible. Weather is pulled through automatically so you never have to remember to add it, and it becomes the record a director actually needs when a delay claim lands.
Photos, areas, trades, and status pills. Ticked off with one tap, exported to a clean PDF for the client walkthrough.
Prodatum isn't a template with your logo on top. Every instance is built around how your firm actually works, your terminology, your paperwork, your process.
Every Prodatum instance is scoped to how the firm actually works. Same codebase, configured properly, branded properly. Below: three live logins for three real firms.
The underlying product is the same. What changes is the interface, the terminology, the workflow, and the dashboard — tuned to whoever is running the project.
A short walkthrough of the standard system, and a conversation about what a bespoke version might look like if you need one.
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